Understanding your Twice inventory
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Individually tracked articles explained

What are individually tracked inventory types and how to use them

Every item in your inventory is individually tracked or not. By setting the correct type you decide whether you want to track all your items on an individual level, for example, with a unique identifier or just the overall quantity.

On this page

Tracking types explained

Here is an example

How to select the tracking

Tracking types explained

Individual YES: You can set unique tracking codes (e.g. a serial number or barcode). This enables following how many times a specific article has been rented out and for how many hours. This is essential if the article requires more precise service or inspection regularly. Twice automatically creates unique tracking codes (Article IDs) for you or you can set them yourself.

Individual NO: So-called bulk articles are usually additional articles, which don't require as accurate tracking as the individual articles. When you use this inventory type, you stay aware of how many articles are currently available and how many are rented out. However, you can't recognize the movements of an individual article.

Here is an example:

Imagine you are renting out musical instruments and equipment.

Individual YES: Your three guitars you most likely want to track individually. This way you will always know which customer rented which exact guitar. When a customer rents a guitar, you need to assign the exact guitar you will hand out to them and assign the respective identifier (e.g. GUIT1-1) to the order.

Individual NO: For each guitar rental you will give 5 guitar plectrums. You have a lot of those in stock and it does not matter to you which exact plectrum you hand out to a customer. Tracking those individually would be too much work and you probably don't need a detailed reporting on each plectrum. Here you choose the bulk type and will always see how many Plectrums you have rented out and how many are currently in stock.

How to select the tracking type

You can choose the inventory type when you create new SKUs.

Note, that changing the tracking type afterwards is not easily possible - the articles need to be removed and added from scratch with the new tracking type.